Sub-Contracted Event Coordinator
Exclusive Rights to Coordination of Events (GET 25% OFF USING CODE "SPRING25")
Service Description
Introducing our Sub-Contracted Event Coordinator option—an innovative choice designed for clients seeking exclusive rights to their productions and events while receiving all-inclusive planning and coordination services. By partnering with our experienced event coordinators, you gain access to industry expertise and a dedicated team that ensures your corporate events are executed flawlessly. Sub-contracted event coordinators are responsible for the planning, organization, & execution of events, which can include conferences, productions, trainings, etc. under your company. Includes: 45 Days Minimum In Advance. Meeting Presence: You can choose up to 10 meetings for our coordinator to attend with you or on your behalf. This ensures consistent communication and representation throughout the planning process. Chauffeur Services (ADD ON - $500): Enjoy the convenience of private transportation for wedding or event-related meetings within the city. We provide up to 3 meetings/visits or equivalent to 6 hours of driving. Additional hours can be arranged for an extra fee. Budget Management: Our coordinators will ensure that your event desires remain within the allocated budget, providing guidance and tracking expenses throughout the planning process. Correspondence: We prioritize frequent communication between vendors and venues, ensuring everyone is aligned and informed every step of the way. Venue & Vendor Selection: Our team will assist in selecting the perfect venue and vendors by providing curated lists of preferred options tailored to your event’s needs. Organization: We keep all paperwork organized, ensuring all contracts are reviewed and signed with vendors and venues. Our team will also ensure timelines are adhered to for a smooth execution. Event Prep: Our services include creating and assembling invitations, developing a detailed event day timeline, and designing an effective floor plan to facilitate the day-of activities. Day-of Coordination: Our coordinators will facilitate the entire event from beginning to end, ensuring everything runs smoothly and that all participants are informed and engaged. Post-Event Tasks: Manage breakdown/cleanup and follow up. PR & Publicity Package Add-On: $3,000 Price: $3,000 Alt. Price: $1,500/Event (For event series or repeat event happening consecutively within the same year with a minimum of 3 events.) A $50 non-refundable deposit is required during booking to begin your consultation and confirm details.
Cancellation Policy
*Only Applies to Elegant Picnic & Private Dining Services* Cancellation & Reschedule: If your Elegant Picnic is cancelled, you have 7 days from your cancelled Elegant Picnic to have the option reschedule within 12 months of your original date. If you choose to reschedule, there will be a 30% fee of the total cost of your cancelled Elegant Picnic. Inclement Weather: If the weather forecast predicts more than a 30% chance of rain, you will be notified to reschedule your Elegant Picnic in 7 days with no additional fee (Once 7 days have passed, there will be a 30% rescheduling fee of your original cost of your Elegant Picnic. Your Elegant Picnic must be rescheduled within 12 months of your original Elegant Picnic date. Late Arrival: You will have a 15 minute grace period after your starting time to arrive. After your grace period has passed and there was no communication of late arrival, your Elegant Picnic will be cancelled and non-eligible for rescheduling. Cancellation/Weather Protection ($50) - REQUIRED This protection is added to each booking and takes place of your cancellation fee or an indoor venue option when there is inclement weather free of charge. If this protection is not used, it will be refunded within 3-5 business days after your booking date.
Contact Details
+18327775123
info@zayssignaturecreations.com
24 Greenway Plaza suite 1800, Houston, TX, USA